Accounts receivable automation for wholesale distributors
Wholesale distributors managing high volumes, narrow margins, and complex pricing structures can take control of their invoicing, payments, and cash flow.
Traditional AR tools weren’t designed to solve wholesale distributors' challenges...
Distributors move fast, but slow AR processes tie up cash, shrink margins, and strain customer relationships. High volumes and manual workflows make visibility and collections difficult.
Complex invoicing
Bulk orders, negotiated pricing, volume breaks, and partial shipments complicate billing and reconciliation
High DSO
Check-heavy customer bases, long payment cycles, and geographic distribution slow cash flow and inflate DSO
No visibility
Collections teams lack real-time insight to prioritize accounts or manage high-volume invoices proactively
Invoice conflicts
Quantity differences, pricing errors, and PO mismatches lead to disputes, chargebacks, and back-and-forths
Disconnected data
Data lives across ERPs, spreadsheets, emails, EDI feeds, and sales notes, creating delays and accounting risk
Manual workflows
Printed invoices, mailed checks, and manual reconciliation drain resources and slow everything down
Account complexity
Multi-location, branch, or franchise customers make understanding who owes what difficult
Margin pressure
Low operating margins make payment delays, credit card fees, and inefficient AR processes far more costly
... but Versapay’s unified platform was
Common problems
High-volume, low-dollar invoices require manual sending and constant customer follow-up
Parent-child account relationships and high invoice volume limit visibility for customers
A geographically diverse, check-heavy customer-base slows down cash flow
In-person check collection drives courier and handling costs, and operational burden for field reps
Manual cash application makes it difficult to reconcile payments from multiple sources
Versapay's solution
Generate invoices in Versapay and centralize customer questions, saving your team hours of manual work
Online portal gives customers 24/7 access to invoices, letting them view balances and pay online
Enable online payments to speed up processing, reducing DSO and average days to payment
Mobile AR and automated cash application tools lets reps capture checks in the field and eliminate costs
Automatically capture and apply remittances from lockboxes, emails, portals, and check images
Connect your customers, invoices, and payments in one platform, so your cash flow never gets stuck in transit
less time managing receivables
faster payments
fewer past-due invoices
Automation built for how distributors sell
You manage thin margins, fast order cycles, and constantly shifting pricing. When invoicing and payments rely on manual steps or paper checks, cash flow slows and teams waste time chasing what should already be paid.
Why distributors choose Versapay
Manual collections creates cash flow risk, margin pressure, and operational drag. We connect invoicing, payments, and communication so you stay efficient, predictable, and ahead of the market.
Automate and simplify the invoice to cash process, from invoicing to reconciliation
Fully unified AR automation software helps distributors remove friction, accelerate cash flow, and take control, so cash flow moves as efficiently as your supply chain.
Automate billing and get your invoices paid faster than ever
Let customers view, pay, and manage invoices freely while streamlining collections with automated invoicing.
Collect with confidence and stop chasing overdue invoices manually
Automate collections, predict delinquencies, prioritize high-risk accounts, and maintain visibility.
Reconcile payments automatically, with zero guesswork
Automatically match payments to invoices, no matter how or where customers remit.
Accept and process digital payments without disruption
Accept ACH, credit cards, and wire payments in an integrated payments platform.
Experience the future of financial flow
Cash flow shouldn’t be a challenge—it should be a catalyst. Versapay’s fully unified accounts receivable automation platform helps cash flow uninterrupted by letting finance teams collect smoothly and operate without constraints.
The tools wholesale distributors need to stay competitive and resilient
Manual processes can’t keep up with high volumes, complex billing, and thin margins. Automate invoicing, payments, and customer communication to speed collections, eliminate errors, and free your team to focus on growth.
End manual invoice delivery across high-volume accounts
Automatically match checks, ACH, cards, and EDI remittances
For parent–child and multi-location account structures
Give customers a portal to view all invoices, no matter how many branches, stores, or locations they operate
Integrate with NetSuite, Epicor, and leading ERPs
Sync invoices, payments, credits, and adjustments in real time without heavy IT lift or ongoing maintenance
Resolve disputes at the source, not in your inbox
Upload documents, comment on invoices, resolve disputes and capture payments faster through a shared portal
Automation that scales with volume and seasonality
Handle growing transaction counts, expansion, and peak cycles without added FTEs or manual work
Meet the wholesale distributors whose complexities we turn into cash flow
Whether you're managing multiple distribution centers, thousands of invoices, or a complex mix of customer terms, accounts receivable automation gives you the control you need to protect margins and accelerate cash flow.
TireHub saves 200 hours weekly after overhauling billing and payment experience
“Versapay solves a complicated problem that companies spend a tremendous amount of time, energy, and dollars trying to.”
— Ashok Vantipalli, CTO & CIO, TireHub
Würth Canada cuts time spent on AR by 75% with mobile checking processing
“We’ve been able to reduce 16 hours of daily work to about 4 hours.”
— Michael Malone, Credit Manager & Company Compliance Officer, Würth Canada
Save time and effort, improve cash flow, and fuel growth
